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Running Your Workshop

Transfer of Funds

Successful applications will first receive approval of funds from the Associate Dean after submitting their application, but will not receive funds until the end of the year, only after successful submission of the year-end report. Funds are drawn from the General Funds account, so a General Fund short code associated with a new Project Grant specific to the Workshop is required.

Please note that the year-end report must be submitted by June 1. Please submit your report through the RIW System. Funding is for one year or one semester only, but ongoing workshops may apply to continue (see Year-end Report and Renewal Applications).

Eligibility and Payment for Graduate Student Coordinators


At least one student coordinator must be a candidate, in 3rd through 6th year.

Exceptions are sometimes made for students earlier in their programs to serve as coordinators, usually in combination with someone farther along. Such exceptions must be approved by Associate Dean Arthur Verhoogt, and should include both an explanation of the circumstances and a supporting message from the faculty sponsor.

Exceptions are rarely made for students beyond the 6th year to serve as coordinators. Any such request should include a message from the student’s faculty supervisor, as well as the faculty sponsor of the Workshop, indicating that the student is making good progress towards completion of the degree and that this responsibility will not impede his or her progress.

Experience shows that when the members of a Workshop wish to continue their activities over several years, it is advisable for the Graduate Coordinator(s) to work actively during the academic year to identify and mentor potential successors. A pattern in which there is one continuing and one new coordinator each year seems particularly effective at ensuring smooth transitions.


Payment for the Graduate Coordinators is budgeted at $1,500 per year. No matter how many Graduate Coordinators are assigned to a group, the ceiling for compensation remains the same. For example, if three Graduate Coordinators were sharing the responsibility for the workshop, each person would receive 1/3 of $1,500.

The Graduate Coordinator payment is not an hourly wage but an award in recognition of the contribution coordinators make to the University’s intellectual life. Units are asked not to treat RIW funding as a form of financial aid, and should not reduce other financial awards due to coordinators.

The staff members providing administrative assistance will be able to provide assistance with the payment process.

Through the use of a Financial Aid Item Type in the M-Pathways Financial Aid/Student Financials system, payments may be made to participating students as a stipend. These payments are not subject to taxes, except in the case of international students.

If further assistance is needed in making payment, please contact Laura Avery, (734) 763-7817.


Each group is required to create a website within 1 month of workshop approval and should email the website link to

Some Workshops simply create a single page with information about their mission and activities. Others create a secure site that is central to their activities—updating schedule information and distributing readings (possibly even engaging in discussion) on the Web. In either case there should be a public page that includes the coordinators’ contact information, for individuals who would like to join the Workshop. This will be listed with other current Workshops on the Rackham website.

Meeting Space

Rackham currently does not have space specifically designated for Workshop activities. Workshops are, however, eligible to reserve and use rooms on the same terms offered to graduate student organizations; see the Room Scheduling section of our website for information about costs and scheduling.

Accessibility Options

For students planning RIW events who have questions or concerns about accommodations for participants or who wish to make requests for specific accessibility needs, please contact the Rackham Facilities Office: or (734) 764-8572.